Treasury

The goal of the project is to introduce software for automated control of the Treasury execution of the state budget, allowing the Ministry of Finance of the Republic of Uzbekistan and the Treasury to focus more on efficiency analysis and management of state financial activities.

The goal of this project is to provide functionality that would ensure an effective role for the Treasury in the following areas:

- management of obligations and expenses in order to ensure constant compliance with budget volumes;

- cash management;

- financial reporting with the aim of increasing transparency and improving management by providing users with the correct information in a timely manner.

Solvable problems

• accounting and maintaining cost estimates for budgetary organizations;
• accounting and maintenance of contracts between budgetary organizations and suppliers of goods (works, services);
• accounting and maintaining receipts and payments in the budget accounts of treasury authorities;
• maintaining and opening personal accounts of budgetary organizations;
• keeping records of transactions on personal accounts carried out by treasury authorities;
• monitoring the status of receivables and payables of budgetary organizations;
• formation of permissions for expenses;
• formation of summary and analytical reporting.

Composition

According to the hierarchy levels and functional purpose, the KIGB PC is divided into the following parts:

• Central level;
• Regional level (regions, Tashkent city, Republic of Karakalpakstan);
• District level (districts and cities).

Each level in the KIGB PC has its own functional sets of tasks, that is, software that performs specific functionality in the department’s area of activity.

Administration task set

Designed to control the Software package. It regulates global variables (inclusion of departments in the PC and management of PC users, etc.).

Set of tasks “Maintaining a regulatory and reference base”

Designed to keep up-to-date regulatory and reference information that is generally accepted in the Republic of Uzbekistan (for example, a directory of regions, districts, classifiers, etc.) and industry directories used in the financial sector.

Set of tasks “Operational day”

Designed to open and close the operating day for all operations.

Set of tasks “Planning”

Includes loading estimates from budgetary organizations from a file, and taking into account changes to estimates. Provides the ability to lock and unlock budgets to introduce further changes.

Set of tasks “Accounting for obligations and payments”

Allows you to keep track of contracts for group 4 expenses. Provides a full set of functionality for managing obligations and payments, which in turn allows you to record and change information on obligations (including detailed information on contracts), prevent the entry of obligations exceeding available estimates, allow you to register and maintain information on suppliers, record invoices - invoicing and maintaining records of accounts payable and receivable, recording and maintaining complete information on payments, and prevents the activation of requests for payment in excess of cash.

Set of tasks “Cash planning of budget income and expenses and their management”

Designed to maintain the revenue side of generating authorizations to pay expenses (ROP) and keeping records of expenses within the framework of the issued ROP and cost estimates of budgetary organizations, maintaining a cash plan and budget list.

Set of tasks “Monitoring cash receipts and expenditures”

Provides the ability to import payment orders in electronic format, export payment orders in electronic format to external systems. Allows verification of data from imported transactions with data from transactions processed and stored in the KIGB PC. Provides the ability to daily reconcile each bank account and compile reports on bank reconciliations in electronic or paper format, generate reports on the receipts and expenditures of the Republican and local budgets.

Set of tasks “Suppliers of goods and services”

Provides the ability to quickly resolve the issue of whether it is permissible to work with a specific supplier, enter and correct information on suppliers, and work with suppliers who violate contractual obligations.

Task set “Reports”

Includes loading estimates from budgetary organizations from a file, and taking into account changes to estimates. Provides the ability to lock and unlock budgets to introduce further changes.

Set of tasks “Interdepartmental interaction”

Provides beforeI submit on magnetic media to the financial authorities monthly reports on the receipt of income in the bank account of the treasury and reports on cash expenses of budgetary organizations.

Provides transmission on magnetic media to financial authorities of monthly reports on receipt of income to the bank account of the treasury and reports on cash expenses of budgetary organizations.

Availability for Treasury staff at the Central Treasury in Tashkent and local Treasury departments;

• Quick response to requests under high load;
• Storage of planned and actual information on financial data.

Regarding the main results of PC “KIGB”:

• promotes financial transparency through improved data access, analysis and reporting;
• supports improved budget execution through improved cost control;
• makes it easier to monitor all stages of the spending process and therefore track the accumulation of new debts;
• improves the quality and coverage of financial data that can be used to improve public finance expenditure management;
• ensures improved cash management by improving the quality and timeliness of budget execution information.