"Fido-business suite"

Reception system payments

"Fido-business suite"

Purpose

The enterprise management system “Fido Business Suite” is designed to automate the financial and economic activities of an enterprise, in particular:

  • to create a single information space that includes all divisions of the enterprise and maintain a single centralized database;
  • to automate accounting in a single database with the ability to maintain several general ledgers;
  • to create a unified chart of accounts for the entire enterprise with a complex multi-level structure;
  • for automation of centralized management and control of the financial and economic activities of the enterprise;
  • to automate the accounting of accounts payable and receivable of an enterprise;
  • to automate the accounting of fixed assets and intangible assets of an enterprise;
  • for automation of personnel management and payroll;
  • for automation of inventory management;
  • for automation of procurement management;
  • to automate control over budget execution;
  • for automation of sales management;
  • to automate the accounting of costs and operating expenses of an enterprise;
  • to automate the processes of generating mandatory reporting;
  • to automate the processes of generating analytical reporting.

Problems to be solved

As a result of the project implementation, the following main goals were achieved:

  • centralized accounting of financial and economic activities of the enterprise;
  • generation of analytical reports on the financial and economic activities of the enterprise according to various sections of the chart of accounts to ensure flexible, efficient and prompt management of enterprise resources;
  • ensuring full and timely awareness of management personnel at all levels;
  • quick access to up-to-date information on the movement of cash and inventory resources both in the context of individual structural divisions and throughout the enterprise;
  • reducing the time required to generate standard and analytical reports;
  • reducing the time required to close reporting periods;
  • reducing the time required for consolidation and for the formation of a balance both for an individual division and for the enterprise as a whole;
  • generation and receipt of regulatory reports in accordance with NAS;
  • saving connections between accounting objects;
  • exclusion of double entry of information;
  • centralized control over the expenditure of funds in accordance with the enterprise budget;
  • centralized accounting of receivables and payables;
  • centralized procurement management and elimination of ineffective and high-cost procurement;
  • inventory management and control over their movement;
  • centralized sales management of finished products;
  • reducing staff time spent on manual data processing;
  • reduction of human and financial resources related to information system support;
  • increasing the degree of fault tolerance and mobility of the information system;
  • increasing the degree of data reliability and security.

Compound:

Module “Organizational structure” Module “General Ledger” Module “Settlements with counterparties” Module “Cash Management” Module “Fixed assets” Inventory management module Module “Procurement Management” Module “Sales Management” Module “Human Resources Management” Salary module

Module “Organizational structure”

  • Provides the ability to create a multi-level organizational structure of an enterprise with any number of divisions, organized into hierarchical structures of arbitrary complexity. The “Organizational Structure” module ensures the maintenance of the necessary directories of organizations and divisions, countries, regions and districts. The “Organizational Structure” module has the following basic functions: · maintaining the organizational structure of organizations and divisions; · working with classifiers that determine the possibility of using various functions at the level of a given organization (for example, maintaining a staff group);
    • maintaining a directory of countries;
    • maintaining a directory of areas;
    • maintaining a directory of districts.
    The “Organizational Structure” module is closely integrated with the “General Ledger” and “Human Resources Management” modules. Module “General Ledger” The “General Ledger” module is the central module of the “Fido Business Suite” system. The “General Ledger” module is a synthetic accounting tool; here, data on business transactions from all areas (systems) of primary accounting and other sources are aggregated and, based on these data, consolidated financial statements on the activities of the enterprise are generated. The architecture of the integrated general ledger guarantees the completeness and reliability of accounting data and provides the necessary data control. The module's tools ensure simultaneous maintenance of the General Ledgers of all divisions of the enterprise in one database. The “General Ledger” module takes into account all the enterprise’s requirements for the structure of the chart of accounts to most fully reflect the requirements of the enterprise’s accounting model. By using the appropriate account structure (in addition to accounting registers, you can create analytical accounting registers that are defined by the user when setting up the chart of accounts). The module provides the necessary level of detail of information in the general ledger. The “General Ledger” module implements the functions of forming and monitoring budget execution. Budget data can be entered manually or downloaded from external spreadsheets. Global consolidation functions allow you to obtain consolidated information on any area of business activity, in any section and with any degree of detail. Basic features of the General Ledger module - support for a multi-level chart of accounts for recording transactions: The chart of accounts is a system-wide reference book that is used by all modules of the Fido Business Suite enterprise management system to generate transactions; - setting up standard operations; for individual accounts, a sign can be set for the mandatory use of additional analytical characteristics - such as “counterparty organization”, “types of services”, etc.;
    • setting up business transactions;
    • definition of reporting periods;
    • accounting for exchange rates;
    - the system supports various methods of entering transactions:
    • import of transactions from other modules of the enterprise management system “Fido Business Suite” of business transactions and transactions with preservation of the connections “Posting - Operation - Document;
    • import of transactions from any other software subsystems by preparing files with transactions in an agreed format by these systems;
    • manual entry and editing of business transactions and postings with preservation of connections “Posting – Transaction - Document” in the “General Ledger” module;
    • automatic calculation of account balances and turnover - with the possibility of detailed analysis based on analytical characteristics (for those accounts where they are used);
    • automation of the procedure for closing a financial period and calculating the final financial result of an organization by type of activity - using a mechanism for customizable standard operations;
    • automatic generation of standard reporting forms for the entire chart of accounts or part of it (turnover balance reports, general ledger, order journals, transaction selections, etc.) in functional and foreign currencies;
    • preparation and provision of standard and analytical reporting;
    • preparation and provision of regulated legislative reporting.
    Opportunities for holdings and corporations The “General Ledger” module contains rich capabilities for preparing data for consolidated financial statements of holding-type enterprises with branches and/or subsidiaries:
    • maintaining a unified lotlevel chart of accounts of the holding;
    • maintaining financial accounting for a group of companies with receiving reports both for an individual company and consolidated for the group;
    • automation of the procedure for performing elimination operations (repayment of intragroup loans, settlements, investments, profits, etc.) - using a mechanism for customizable standard operations;
    • construction of consolidated financial statements of the holding company (with the possibility of independent analysis of financial data and reporting of each of the legal entities or branches);
    • restriction of access to financial information by branches or legal entities of the holding.
    Possibilities for monitoring budget execution The “General Ledger” module allows you to connect functions for monitoring budget execution. Budget indicators can be generated in various ways: manually; automatically, based on general ledger data; importing data from Microsoft Excel. Monitoring the execution of budgets in the system can be carried out using both special forms and reports.
    • formation of the enterprise budget and cost estimates;
    • the ability to build reports based on budgets and financial obligations to create a financial plan;
    • possibility of forming a financial plan based on fixing obligations in the list of financial obligations;
    • the ability to import a financial plan from external tables;
    • automated control over the execution of the financial plan:
    • the ability to control the amounts of payment orders at the time of entry or approval for compliance with financial lines. plan;
    • the ability to receive reports on the execution of the financial plan;
    • centralized accounting of cost budgets within a separate enterprise or group of enterprises:
    • availability of a formalized model of cost, procurement and payment budgets;
    • the ability to import primary cost estimates for departments from external sources;
    • automatic generation of a general register of costs by type of expense;
    • automated control of primary documents (applications, orders, contracts) for compliance with the procurement budget:
    • control for compliance with the procurement budget by type of expense at the stage of entering the primary document;
    • control for compliance with the procurement budget by type of expense at the stage of approval of the primary document;
    • distributed control over compliance with the procurement budget by type of branch expenses;
    • availability of reports on budget execution results.
    The “General Ledger” module is closely integrated with the modules “Cash Management”, “Settlements with Contractors”, “Fixed Assets”, “Purchasing Management”, “Inventory Management”, “Payroll”. Module “Settlements with counterparties” It is a tool for recording the company’s relations with all counterparties, including buyers and suppliers. Automation of routine elements of the sales and procurement processes, such as processing of issued invoices, settlements with suppliers, tax calculations, payment of shipped products, revenue recognition and recording of cash receipts, significantly reduces supply and sales time cycles, reduces administrative costs for data management processes. The module provides strict financial control over the expenditure of funds and automates operations from receiving an order to receiving funds. The module allows you to register and keep records of business contracts. At the same time, it is possible to issue invoices and print payment documents in accordance with the terms of the agreement. Automating the process of billing and invoices will automatically generate transactions corresponding to them. The module allows you to calculate taxes on standard invoices, adjustments, discounts and other receipts. For each sales transaction, the module will automatically create accounting entries for income and expense accounts and calculate tax amounts based on user-specified rules. The module allows you to analyze the status of accounts receivable by the date of occurrence and periods of delay, and view statements for individual debtors. The module allows you to initiate and track payments from one central workstation. In general, the module's tools will prevent repeated and unauthorized payments. The “Settlements with counterparties” module provides all the standard functions for managing a single space of counterparties. The module also implements such functions as merging/splitting counterparties to prevent duplication of information in the directory of counterparties. The module provides the connection “Counterparty – Agreement – Document – Business transaction – Accounting entry”, which allows for detailed analysis and close integration with the General Ledger module. Basic functions and capabilities of the subsithemes:
    • maintaining a unified directory of banks;
    • maintaining a unified directory of counterparties;
    • maintaining and recording contracts with counterparties;
    • generation and processing of primary documents;
    • tax calculations and tax reporting;
    • multi-currency accounting, automatic calculation of exchange rate and amount differences;
    • automatic generation of payments;
    • automatic generation of invoices;
    • preparation and provision of standard and analytical reporting;
    • preparation and provision of regulated legislative reporting;
    • generation and export of accounting entries to the “General Ledger” module.
    Accounting for settlements with suppliers and customers As a rule, outgoing invoices are generated automatically based on sales agreement data or registered manually. They exist in the system as primary documents. Postings are generated automatically, in accordance with accounting rules, regardless of the method of creating an invoice. In the future, they can be analyzed both by created transactions and by places of origin. Invoices can be created in any currencies. The system provides automatic conversion of amounts into accounting currency. The created transactions store the amount in the invoice currency along with the exchange rate, which allows you to create a balance for debt subaccounts divided by currency. The module provides the following functions:
    • possibility of independently entering invoices from suppliers with subsequent transfer of costs to receipt orders and certificates of completed work (price operation);
    • possibility of automatic generation of invoices from suppliers based on entered receipt orders and acts of completed work;
    • the ability to obtain information about accounts receivable and payable by the timing of the debt and decipher the amount of debt to specific primary documents;
    • automatic calculation of transactions for exchange rate differences, revaluations of foreign currency debt at the end of the period;
    • possibility of automatically generating an invoice for the buyer based on a shipping invoice or a certificate of completion;
    •  the ability to customize printing methods for all necessary primary documents (invoices, invoices, shipment orders).
    VAT accounting and maintaining Purchase and Sales Books:
    • accounting for recorded VAT in the context of supplier invoices, automatic submission of VAT to the budget upon receipt;
    • maintaining a log of incoming and outgoing invoices;
    • automatic generation of a purchase book and a sales book based on the payment documents, invoices, prepayment invoices available in the system and the completed operations of matching receivable and payable documents (linking operations);
    • maintaining and automatically generating additional sheets for sales and purchase books;
    • automation of accounting of powers of attorney for the right to sign primary documents.
    Working with “Reconciliation Acts” The module allows you to receive acts of reconciliation of settlements with the organization for any period in the payment currency, in any currency and at any exchange rate:
    • automatic generation and printing of reconciliation reports with counterparties;
    • tracking the reconciliation status: “sent to the counterparty”, “confirmed by the counterparty”, “rejected by the counterparty”;
    •  accounting for the next reconciliation of the date of the previous confirmed reconciliation.
    Functions for accounting for contracts with suppliers
    • centralized accounting of contracts with suppliers and customers within a separate enterprise or group of enterprises;
    • the ability to automatically link documents to a contract and contract stage with control over the amounts of linked documents;
    • possibility of viewing all documents linked to it from the contract;
    • control of contract execution by responsible executors at all stages;
    • possibility of maintaining balances for settlements with suppliers in the context of contracts.
    Accounting in a single database of transactions of various legal entities:
    • the opportunity for different legal entities of the holding or separate branches of the company to conduct settlements with counterparties and build the necessary reports in a single database - both for each of the legal entities (branches) and for the holding as a whole;
    • restriction of access to information for employees of different legal entities (branches).
    The “Settlements with counterparties” module is closely integrated with the “General Ledger”, “Purchasing Management”, “Inventory Management”, “Cash Management” modules. Module “Cash Management” It is a traffic accounting toolrecording funds in bank and cash accounts, accounting for various types of debts and transactions with accountable persons. The Cash Management module allows you to keep records on current, foreign currency and special bank accounts. The module allows you to enter bank statements, both manually and automatically, and compare them with system data. The main functions of the Cash Management module are: - maintaining an arbitrary number of current accounts in specified currencies; - maintaining bank statements, recording checksums on statements, controlling the posting of documents:
    • manual entry and editing of bank statements;
    • reconciliation of bank statement lines;
    • editing and monitoring bank statement errors;
    • automated entry of bank statements;
    • posting payment documents with the formation of transactions for standard transactions;
    • accounting for transactions on current and deposit accounts in functional and foreign currencies - entering incoming and outgoing payment orders both manually and automatically through integration with Bank-Client systems;
    • automatic revaluation of foreign currency bank accounts;
    • generating accounting entries and exporting to the General Ledger module;
    • generation of operational and analytical reports on balances and turnover of current accounts for any period;
    • reporting on monetary transactions - availability of standard analytical and accounting reports generated in the form of workbooks in Microsoft Excel format.
    Accounting for accountable amounts·
    • Entering and printing expense reports;
    • automatic generation of transactions depending on the directions of use of accountable amounts;
    • revaluation of debt of accountable persons in foreign currency;
    • the ability to control the expenditure of accountable amounts within the budget.
    Accounting for cash transactions
    • maintaining an arbitrary number of cash registers in specified currencies, recording transactions and balances using target codes;
    • accounting for cash transactions (cash flows through the cash desk) both in the functional currency and in the foreign currency of a specific transaction;
    • Printing cash receipts and debit orders, insert sheets for the cash book, cashier reports, analytical transcripts.
    The Cash Management module is closely integrated with the General Ledger, Purchasing Management, Inventory Management, and Accounts Payable modules. Module “Fixed assets” It is a comprehensive software solution for accounting for fixed assets, intangible assets and construction in progress. It is designed to maintain operational and accounting records of all types of specified assets. The module will provide an optimal tax payment and accounting strategy. The “Fixed Assets” module provides maintenance of several registers of fixed assets, including for tax and accounting. Tax calculation and reporting functions can be customized to meet tax law requirements. For tax and accounting purposes, the system allows you to use any existing depreciation methods, as well as specially developed formulas for calculating depreciation charges. In addition, the module can keep records of construction in progress and intangible assets. The Fixed Assets module allows you to optimize property tax payments. In the system, you can define an unlimited number of independent books and select the optimal depreciation strategy for tax accounting purposes. The Fixed Assets module supports analytical accounting functions. Using flexible asset location coding, the user can quickly determine the responsible employee and the location of the asset. The inventory function allows you to document periodic inventories of assets. The system allows you to reconcile inventoried objects and issues reports on missing objects. The “Fixed Assets” module allows you to generate reports on incoming, outgoing, and written-off assets. Employees responsible for specific facilities will receive timely and accurate analytical accounting information. The Fixed Assets module allows you to manage unfinished construction projects from the start of construction to commissioning. It provides a convenient means for recording and analyzing costs throughout the life cycle of a project, and capitalizing those costs upon completion of construction. Basic functions of the module:
    • operations with assets (arrival, disposal, movement, etc.);
    • depreciation of fixed assets and intangible assets;
    • maintaining a register of fixed assets and intangible assets;
    • calculation of property tax;
    • revaluation of fixed assets;
    • accounting for capital investments.
    Other features of the subsystem:
    • possibility of keeping records of fixed assets of different legal entities or separate branches of the company in a single database;
    • restriction of access to information for employees of legal entities (branches);
    • possibility of separate storage and automatic generation of accounting and tax values, which ensures tax accounting of fixed assets strictly in accordance with the requirements of regulatory materials;
    • availability of reports generating the amounts of permanent and temporary differences for their reflection in tax accounting;
    • automatic calculation of currency equivalents of the cost of fixed assets, taking into account advance payments;
    • possibility of keeping records of rented equipment by clients and inventory numbers;
    • generation of all types of primary documents (warehouse receipt order, invoice, documents for internal movement, documents for shipment, acceptance of leased equipment, etc.).
    •  formation of primary accounting forms OS6, OS1; OS 4, etc.;
    • automatic generation of transactions for all transactions;
    • possibility of organizing a revaluation of the cost of the operating system;
    • support for accounting of costs and expenses for unfinished and uncommissioned objects;
    • OS inventory (availability of the “Inventory Sheet” report, which allows you to build the necessary list of objects for inventory);
    • accounting for future expenses with the possibility of automatically assigning them to expenses evenly or using a custom algorithm
    • availability of a set of standard analytical, accounting and tax reports provided in Microsoft Excel table format.
    • The “Fixed Assets” module is closely integrated with the “General Ledger” and “Inventory Management” modules.
    Inventory management module Provides solutions to the problems of quantitative (warehouse) and cost (accounting and management) accounting of inventory items. The Inventory Management module increases productivity, reduces warehouse costs, and increases accounting accuracy. The module provides analysis of all characteristics of material inventories, effective control and reduction of the level of material inventories. Basic functions and capabilities of the subsystem: - Detailed description of the warehouse topology. The ability to create and use an unlimited set of warehouse analytics that describe the warehouse space: receiving and shipping areas, sorting areas, quality control, aisles, racks, shelves, cells, ground storage areas, picking, packaging, etc. - Maintaining a classifier of warehouses, goods, types of goods states and units of measurement of receipts:
    • unified definition of storage locations by item, batch and warehouse for the entire enterprise;
    • control of inventory, serial and batch numbers;
    • determining storage locations for items and inventory management rules;
    • dividing batches into parts and tracking these parts to different storage locations.
    - Maintaining inventory records in real time at the level of the last inventory transaction. - Monitoring and control of inventory items by status, version, batch, serial number, location and other parameters. - Providing data on the use of positions and daily reports on transactions. - Transparent update of the General Ledger module data for each relevant transaction. - Operations with inventories, such as acceptance, return, movement, write-off, issue, etc. - Formation of primary documents (receipt order for the warehouse, documents for internal movement, write-off acts, expenditure orders, TTN for outsourcing, etc.). - Maintaining a unified nomenclature directory. - Grouping items with similar characteristics into user-defined classes. - Identification of items not included in inventory. - Possibility of reserving goods and materials and shipment according to the document - reserve:
    • maintenance of control reports on all adjustments, changes and movements of inventory;
    • support for batch reservation rules.
    - Possibility of using various schemes for reflecting the receipt of goods and materials from suppliers:
    • distributed scheme: reflection of the fact of receipt at the warehouse only in quantitative terms, followed by entering an invoice from the supplier and transferring the cost to the lines of receipt orders by the accountant (price operation);
    • integrated scheme: the entire operation is entered into the warehouse (entering a receipt order, automatic creation of an invoice, pricing);
    • a scheme for accounting for “uninvoiced deliveries”, which allows you to evaluate receipts at a standard price with subsequent adjustment of this price when an invoice is received (used if there is no invoice from the supplier for the receipt order in the reporting period).
    - Possibility of writing off raw materialsx and component materials using the direct method, directly for the production of a specific type (specific batch) of finished products.
    • Possibility of creating a system of multi-level sets (one set can be included in another), which allows you to implement various data models for product distribution and reflection in warehouse and cost accounting.
    • Quantitative accounting of inventory items in temporary storage warehouses, secure storage warehouses or customs warehouses.
    • Cost accounting of inventory items using various methods for estimating write-off costs: FIFO, LIFO, Average or Dynamic (accounting based on the actual cost of the batch).
    • Possibility of using a set of different cost estimates for a specific item item for different accounting entities (legal entities, branches, sales divisions, etc.).
    • Possibility of independent adjustment of cost and warehouse accounting data.

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